# Tasvirwala Pre-Shoot Coordination Checklist (Wedding & Live Event Edition)
Source: https://booktasvirwala.online/guides/pre-shoot-checklist-wedding-events
Terms of Use: Published by Tasvirwala (https://booktasvirwala.online). Free to copy, adapt, and use for event planners, couples, and visual crews. Attribution appreciated.

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## 1. Timeline & Schedule Protection
- [ ] **Establish 90-Minute Buffer**: Schedule bridal / groom portrait sessions 90 minutes before ceremony guests arrive. Hair and makeup delays are standard in Indian weddings; never schedule photo sessions in zero-slack windows.
- [ ] **Golden Hour Window**: Calculate exact sunset time for your destination/venue. Block a 45-minute golden-hour shoot window into the formal event itinerary.
- [ ] **Family VIP Photo List**: Compile a written list of immediate family members and VIP group pairings with an assigned family coordinator (who knows everyone by face).

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## 2. Venue & Environmental Logistics
- [ ] **Power & Socket Availability**: Verify accessible 16A and 6A power points near the stage, mandap, and console desk for battery charging stations.
- [ ] **Lighting & Venue Color Temperature**: Check venue LED wash lights. Request venue lighting technicians to keep spotlights between 3200K (warm tungsten) and 5600K (daylight) rather than saturated magenta/green washes that degrade skin tones.
- [ ] **Laser & Stage Warning**: Ensure DJ / stage laser displays are strictly pointed above guest eye level and never directly into camera sensors (lasers destroy CMOS sensors instantly).
- [ ] **Sound Board Access**: Confirm with the sound engineer that an audio line-out (XLR or 1/4" TRS) is available for connecting dedicated audio recorders during key speeches/vows.
- [ ] **Drone & Flight Clearances**: For outdoor venues, check local municipal/airport no-fly zones before flying aerial cameras.

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## 3. Creative & Production Crew Readiness
- [ ] **In-Camera Dual Card Recording**: All main cameras configured to write redundantly to dual SD/CFexpress cards simultaneously (Slot 1 RAW/ProRes + Slot 2 backup).
- [ ] **Power & Battery Reserves**: Minimum 5 fully charged camera batteries per shooter, plus high-capacity V-mount bricks for LED continuous panels.
- [ ] **Audio Microphones**: Redundant wireless lavaliers (with fresh AA batteries or fully charged packs) and backup 32-bit float audio recorders.
- [ ] **Backup Camera Body**: At least one hot-spare camera body and redundant prime lenses on set.
- [ ] **Emergency Tool Kit**: Lens cleaning papers, air blower, gaffer tape, multi-tool, safety pins, microfiber cloths, and clear rain covers.

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## 4. Couple & Family Prep
- [ ] **Wardrobe Steaming**: All wedding attire steamed and hung on wooden hangers the night before.
- [ ] **Ring & Accessory Kit**: Rings, invitations, perfumes, jewelry, cufflinks, and footwear placed together in a designated box for morning detail flat-lay shots.
- [ ] **Crew Food & Water**: Ensure water bottles and scheduled meal breaks are arranged for the photography and video crew. A well-hydrated, fed crew stays alert for 12+ hour shoot days.

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## 5. Post-Shoot Data Protection Protocol
- [ ] **On-Site DIT Offload**: Memory cards never formatted until data is copied onto two separate physical external drives using checksum-verified software (e.g., ShotPut Pro or FreeFileSync).
- [ ] **Off-Site Separation**: Drive 1 stays with lead shooter; Drive 2 is stored in a separate bag or location during transit.
- [ ] **Proxy Generation & Cloud Backup**: Raw rushes backed up to cold cloud storage or local NAS within 24 hours of shoot wrap.

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*Provided as an open industry resource by Tasvirwala (https://booktasvirwala.online) — Visual Production Marketplace.*